PF · All India
PF Compliance Checklist for Employers
Use this as a monthly routine — most PF notices arise from small omissions repeated over several months.
Every month
- Add joiners with UAN and correct date of joining.
- Mark exits with the correct date and reason.
- Verify PF wages against the payroll register, including arrears.
- Upload the ECR and pay the challan on or before the 15th.
- File the challan receipt and ECR statement in the compliance folder.
- Collect contractor PF challans and ECRs for deployed workers.
Periodically
- Complete pending KYC seeding and resolve rejected records.
- Reconcile total remittances with the books of account.
- Review the salary structure for the basic-wages position.
- Track and close any pending member claims or grievances.
- Keep records ready for inspection — wage registers, attendance, challans, ECRs.
Frequently asked questions
- What records should an employer keep for PF?
- Wage registers, attendance records, monthly ECRs, paid challans, member nomination forms and contractor compliance proof — kept accessible for inspection.
- What are the PF compliance requirements for employers?
- Enrol every eligible employee, deduct and deposit contributions monthly by the 15th, file the ECR, maintain KYC and records, and process member claims.
Sources & references
Last Updated: 2026-09-06
Information is based on applicable laws, rules, notifications and government sources and should be verified for the latest amendments.
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